Skip to Content

Rental Applications: 5 Tips to Stand Out and Get Approved

Woman gathering documents, prospective renter perfecting rental application. In today’s competitive rental market, standing out as a potential tenant is vital to secure your ideal rental house. Since landlords and property managers likely receive numerous applications from eager renters, it’s important to set yourself apart to show your commitment and sincerity.

A well-written proposal emphasizes your qualifications and impresses the people reviewing it. To stand out, use effective strategies when filling out your application, such as thorough research, a solid rental history, showcasing your financial stability, and maintaining a professional approach.

By showing credibility, fiscal responsibility, and professionalism, you can ensure your application differentiates from other applicants and raise your chances of having your rental application approved.

1. Research and Preparation

Begin by conducting extensive research on the rental market and surrounding places. You can adapt your application and demonstrate that you are serious about finding a place to live by doing research on rental rates, availability, and trends. Get to know the unique needs of landlords, like credit history and reports, minimum income requirements, and pet restrictions, to fit your application with their expectations

Gather all relevant documents and data in advance, such as driver’s license or government ID, proof of earnings, renting history, and personal references. Establish a checklist of these documents, and if you have any supplementary evidence, such as letters of reference from previous landlords or certificates of good behavior, bring those as well. 

This dedication and respect for detail distinguish your rental application from the competition, increasing your chances of acquiring the desired rental unit.

2. Present Rental History

A solid rental history is important for obtaining a desirable rental unit. Landlords and property managers are always on the lookout for renters who have a track record of responsible tenancy. Show your positive rental track record by giving proof of your trustworthiness, honesty, and adherence to lease terms

To paint a clear picture of your renting history: provide recent and relevant references, provide a consistent and timely payment history via rent receipts or bank statements, demonstrate financial responsibility, and show evidence of a steady source of income. Highlight any positive or lengthy tenancy experiences that speak to your responsibility and ability to keep the property in good condition.

You may create a favorable impression of your rental history by highlighting commendations and accolades you’ve received in the past. You can offer a convincing rental history to landlords and property managers if you utilize these methods.

3. Showcase Financial Stability

To make oneself an attractive tenant, you should demonstrate financial stability in your rental application. Landlords and property managers want tenants who can consistently make rent payments on time and demonstrate appropriate money management

Submit proof of consistent income with pay stubs and include any additional sources of cash flow or assets to prove your financial stability. This demonstrates discipline and a determination to meet one’s financial commitments.

Showing that you’re secure in your finances improves your chances of being approved for the rental property, assists in negotiating advantageous lease terms or rates, and cultivates a positive relationship with your landlord. This distinguishes you from other potential tenants and enhances your candidacy.

4. Respond Promptly and Professionally

Responding quickly and professionally shows your trustworthiness, responsibility, and appreciation to the landlord or property manager. If you respond to queries as soon as possible, you can boost the likelihood that you will be approved to rent the home of your dreams.

It is vital that you frequently inspect your email inbox, voicemail, and other contact methods. Inform the other party beforehand if you won’t be able to respond by the agreed-upon time. Make sure you maintain a professional tone and approach in all communications.

Doing so well distinguishes you from other applicants who don’t value prompt communication, and it reflects well on your character and also demonstrates your organization and proactivity, which can create trust and confidence with the landlord or property manager. A favorable landlord-tenant connection is the outcome of prompt, competent action that demonstrates a commitment to open communication and cooperative issue-solving throughout the lease.

5. Follow Up

Following up on your rental application is crucial if you want to stand out from the crowd. This demonstrates that you have done your homework, are enthusiastic about it, and want to follow through with the rental of the property. 

Express gratitude for the opportunity, find out where things stand, and ask if there’s anything else they need from you by sending a polite email or calling them. Maintain a professional tone, and don’t waste the landlord’s time.

Taking the time to follow up exhibits desire and dedication, alleviates any remaining doubts, and expresses gratitude for the opportunity to apply. Preventative steps reduce uncertainty and boost your application.


You can catch the landlord’s attention and will have a favorable opinion if you submit your application that stands out. You may even be able to use this to your advantage to negotiate better lease conditions. If you’re looking for a great rental and a good relationship with the landlord, taking the initiative will increase your chances of being approved.

Rental property investors can rely on Real Property Management Teyata for comprehensive property management services and expert market evaluations of investment property. To learn more about what we have to offer, please contact us or call 360-856-1010.

We are pledged to the letter and spirit of U.S. policy for the achievement of equal housing opportunity throughout the Nation. See Equal Housing Opportunity Statement for more information.

The Neighborly Done Right Promise

The Neighborly Done Right Promise ® delivered by Real Property Management, a proud Neighborly company

When it comes to finding the right property manager for your investment property, you want to know that they stand behind their work and get the job done right – the first time. At Real Property Management we have the expertise, technology, and systems to manage your property the right way. We work hard to optimize your return on investment while preserving your asset and giving you peace of mind. Our highly trained and skilled team works hard so you can be sure your property's management will be Done Right.

Canada excluded. Services performed by independently owned and operated franchises.

See Full Details